Privacy Policy

YOPESO is strongly committed to protecting your privacy and complying with your choices. Both personal and non-personal information collected is safeguarded according to the highest privacy and data protection standards adopted worldwide. We have always had a robust and effective data protection program in place which complies with existing law and abides by the data protection principles..

This Privacy Policy (hereinafter the “Policy”) describes all the types of information that we gather to deliver our clients our services and to comply with GDPR requirements. 

The Policy describes what personal data information we collect, how we use and disclose such information, and the steps we take to protect such information. By visiting the Site, or by purchasing or using any services, you accept the privacy practices described in this Policy.

YOPESO is committed to processing data in accordance with its responsibilities under the GDPR. 

Article 5 of the GDPR requires that personal data shall be:

  • processed lawfully, fairly and in a transparent manner in relation to individuals;
  • collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
  • adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
  • accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
  • kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; 
  • processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

1. Definitions

“Client” means a customer of Yopeso.

“Contact” means a B2B person who is not (yet) a client of Yopeso.

“Candidate” means a person that is involved in a recruitment process (regardless if applied directly to the job or was contacted by the recruiter or was referred by someone else)

“Client Data” means any personal data that Yopeso stores to conduct business and deliver its services.

“Personal Data” means any information relating to an identified or identifiable natural person. Personal data refers to clients, contents, applicants, and suppliers.

  1. Personal Data Collected 
  2. a) User-provided Information

When you visit our website, you may provide, and we may collect Personal Data. Examples of Personal Data include name, email address, mailing address, and in the case of applicants a mobile phone number and any other information provided by the user voluntarily.

We do not collect any data unless it has been provided voluntarily: the visitor of our website fills in a form, sends an email, applies via LinkedIn. 

By applying for a vacancy, the visitor gives us consent to use their personal information, so that we can consider them for the open position. If the applicant has given us his/her active consent to keep him/her updated on future information such as future job openings, the information is saved to keep the visitor informed. We may have personal information about possible candidates from sources like referral programs or LinkedIn direct searches. Before contacting a possible candidate regarding a job opening, we make sure that we have their consent for collecting and processing the data.

Personal data, as voluntarily given to us by the candidate, is dealt with according to the GDPR standards. This is for Yopeso vacancies only, and we do not supply any personal data to third parties. All data supplied by the candidate needs to be valid, correct and not violate the rights of others. We keep the data for one year unless otherwise indicated by us.

We also erase all data provided by the candidate if the candidate lets us know that he/she does not want to be considered for another vacancy or informs us that he/she wants to be forgotten.

  1. b) “Automatically Collected” Information

When a visitor uses our website, we may automatically record certain information from the visitor’s device by using various types of technology, including cookies, “clear gifs” or “web beacons.” This “automatically collected” information may include IP address (only for clients and B2B contacts who have registered and wish to stay updated on our services). 


2. How we use the information collected: 

  1. a) To carry out the recruitment and selection processes;

For the performance of the contractual relationships that we have concluded with you;

To conclude a labor agreement or later, for the execution of the labor agreement (payment of salaries, the tax liabilities of our company, etc.);

To communicate with you and resolve any issues or concerns you might have about the services we offer.

To fulfill our legal and accounting obligations

Any other purpose which is ancillary to the preceding, or to any other purpose for which personal data has been provided to us, in compliance with the applicable law;

  • Operations
    We use the Client Data to operate, maintain, enhance and provide our services to our clients. We process Client Data solely in accordance with the Privacy Policy.
  • Communications
    We may use a Client’s, Contact’s, or Candidate’s email address or other information to keep them informed as requested with updates on vacancies, relating to services and job openings offered by Yopeso. You have the ability to opt-out of receiving any informational communications as described below under “Your Choices.”
  • Cookies
    We use automatically collected information and other information collected on the website through Google Analytics cookies You can obtain more information about cookies by visiting http://www.allaboutcookies.org. And on our cookie policy that you can visit our Cookie Policy for Yopeso.
  • Analytics
    We use Google Analytics to measure and evaluate access to and traffic on the Site. Google operates independently from us and has its own privacy policy, which we strongly suggest you review. Google may use the information collected through Google Analytics to evaluate Visitors’ activity on our Site. For more information, see Google Analytics Privacy and Data Sharing.

We take measures to protect the technical information collected by our use of Google Analytics. The data collected will only be used on a need to know basis to resolve technical issues, administer the Site and identify visitor preferences; but the data provided through Google analytics is non-identifiable form. We do not use any of this information to identify Visitors.


3. How we store your personal information

  • Personal Data – Recruiting
    Personal data of prospective employees is saved electronically on our Google Drive.  During the evaluation discussions, your printed CV may be stored in an archive which is secured and locked and can only be accessed by the recruitment team. We use the printed CVs when candidates come over for interviews. We will destroy your data when it no longer corresponds with the purpose of processing and for a maximum period of one year. And we keep records of the destruction process for security reasons.

 

  • Personal Data – B2B relationships

 

Yopeso (“we”) does not collect any personal data unless this has been provided voluntarily: the visitor of our website sends an email or an information request, the visitor gives us consent to use the personal information so we can supply the requested information or service.

Personal data, as voluntarily given to us by the visitor, is dealt with according to the GDPR standards. We do not supply any personal data to third parties. All data supplied by the visitor needs to be valid, correct and not violate the rights of others. We keep the data until the relationship has ended.

A relationship ends if the client informs us that he/she wants to be forgotten.

  1. To Whom We Disclose Information
  2. a) All data collected is for Yopeso use only. We do not share the information with third parties.
  3. b) Law Enforcement, Legal Process and Compliance

We may disclose Personal Data or other information if required to do so by law or in the good-faith belief that such action is necessary to comply with applicable laws, in response to a facially valid court order, judicial or other government subpoena or warrant, or to otherwise cooperate with law enforcement or other governmental agencies.

We also reserve the right to disclose Personal Data or other information that we believe, in good faith, is appropriate or necessary to (i) take precautions against liability, (ii) protect ourselves or others from fraudulent, abusive, or unlawful uses or activity, (iii) investigate and defend ourselves against any third-party claims or allegations, (iv) protect the security or integrity of our services and any facilities or equipment used to make the services available, or (v) protect our property or other legal rights, enforce our contracts, or protect the rights, property, or safety of others.


4. Data Security

YOPESO is strongly committed to protecting your information and ensuring that your choices are honored. We have taken strong security measures to protect your data from loss, misuse, unauthorized access, disclosure, alteration, or destruction. All sensitive data is stored behind multiple firewalls on secure servers with restricted employee access.

We maintain appropriate administrative, technical and physical safeguards to protect Personal Data against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing of the Personal Data in our possession. This includes, for example, firewalls, password protection, and other access and authentication controls. We use SSL technology to encrypt data during transmission through public internet.

However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. We cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk. We also cannot guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. If you believe your Personal Data has been compromised, please contact us. If we learn of a security systems breach, we will inform you and the authorities of the occurrence of the breach in accordance with applicable law.


6. Your Rights

  1. a) Access to your information, Correction, Deletion

You are entitled to review the personal information you have provided us and ensure that it is accurate and current at all times. To review or update this information simply request that we send you this information.

You may also ask us the correct or delete any information you have provided or that we store in our database.

At any time, you may object to the processing of your Personal Data, on legitimate grounds, except if otherwise permitted by applicable law. If you believe your right to privacy granted by applicable data protection laws has been infringed upon, please contact Yopeso’s Data Protection Officer at office@dpsolutions.ro. 

You also have a right to lodge a complaint with data protection authorities.

  1. b) How to opt-out

If you receive information about vacancies from us or any other information, you may unsubscribe at any time by following the instructions contained within the email or by sending an email to the address provided in the Contact section.


7. Retention Period

We retain information as long as it is necessary to provide the services requested by you and others, subject to any legal obligations to further retain such information. Information associated with your account will generally be kept until it is no longer necessary to provide the services or until you ask us to delete it or your account is deleted whichever comes first. Additionally, we may retain information from deleted accounts to comply with the law, prevent fraud, resolve disputes, troubleshoot problems, assist with investigations, enforce the Terms of Use, and take other actions permitted by law.

Data collected from you for the purpose of recruitment will be stored until the position you applied for has been filled, or for a maximum of one year, regardless of whether the job request came directly from you (by email, mobile means, completing the online form) or has been indirectly communicated to us by your authorized persons for this purpose (e.g.: LinkedIn, BestJobs, or recommendations).

Client information is kept for the time of the relationship and thereafter for administrative and legal or tax purposes. Personal client information not relating to legal or contract information is deleted after one year.

Contact information is retained until the relationship has ended. Candidate information will be kept for one year unless otherwise stated or indicated by the candidate.

For Google Analytics the user data retention is set at 14 months.


8. Changes to this Policy

Please revisit this page periodically to stay aware of any changes to this Policy, which we may update from time to time. If we modify the Policy, we will make it available on our website, and indicate the date of the latest revision, and will comply with applicable law.


9. Contact us

If you have any questions or comments about this policy or if you want more information on our privacy measures, please contact: contact@yopeso.com

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